Administrative Assistant (Maternity Cover)

Parklands Primary School

Havering Road, Romford, Essex RM1 4QX

Email: office@parklands.havering.sch.uk

Website: www.parklands.havering.sch.uk

Tel: 01708 743404

Head Teacher: Mr S Stevens

Administrative Assistant (Maternity Cover)

Hours: 32.5 hrs per week (full time)/39 weeks per year (Term time only)

Salary: Grade 1/2, spinal point 2 -5, depending on experience. Pro rata salary of £21,890 - £22,832 p.a. (FTE £28,221- £29,436 p.a.)

Contract: Fixed term for 1 year maternity cover

Start Date: 3rd November 2025

Job purpose and context

An Administrative Assistant is a member of the school support staff, one of a team responsible for making sure that the efficient and effective organisation and administration of school processes, procedures and policies delivers the best possible service to all stakeholders. 

The Administrative Assistant is often a first point of contact and is, therefore, expected to demonstrate exemplary customer service to both internal and external customers.

Roles and responsibilities

1. To communicate with people in person, on the telephone and using email to:

· respond to queries

· provide information and services

· take and record messages (using the school systems)

2. To use the school reprographics systems to copy and distribute documents, make sure there is a supply of the materials required to operate the systems and report and record faults.

3. To produce letters and documents using word processing equipment

4. To receive, sort and distribute incoming messages, post and deliveries and to collect and dispatch outgoing mail, packages and so forth

5. To support the organisation and arrangement of events – which may include (but not exclusively) training courses, assemblies, festivals and concerts – through the provision of materials, equipment, invitations, publicity and so forth

6. To use computerised management information systems and/or paper based filing systems to enter, record and retrieve data and make returns required by a variety of sources.

7. To be responsible for aspects of the school’s resources, monitoring supplies and stock, reporting orders required and reporting breakages and so forth

8. To support the display of school information and the work of children and classes

9. To provide support to teachers on administration, organisation and the provision and arrangement of resources

10. To be responsible for the provision of First Aid (after training) in the event of accident or injury and for the completion of relevant documentation according to school procedures

11. To support financial administration by receiving and recording income and following up debts and payments due

12. To work in accordance with the values, culture, ethos, equalities and inclusion policies of the school proactively promoting anti-racist, anti-sexist and anti-discriminatory behaviours in the day-to-day operation of the job.

13. To take appropriate action to identify, evaluate and minimise any risks to health, safety and security in the immediate working environment.

14. To complete school based induction and any subsequent training, for example, modules leading to the ECDL certification in ICT at level 1, required to improve performance.

15. To take part in the school performance management system.

Please apply online.

Closing date for applications: 7th October 2025

Interviews: 9th & 10th October 2025

If you do not hear from us within 5 days, your application has not been successful.