Schools Asset Management & PFI Monitoring Officer - Internal Applicants Only
***Internal Applicants Only***
Organisation: London Borough of Waltham Forest
Salary: PO1 (£38,364 - £40,833)
Contract Type: Full time Permanent
Working hours per week: 36
Application Deadline: 18th September 2024
Proposed Interview Date(s): TBC
Reference:1363
About Us:
Bursting with culture, energy, and opportunity, the London Borough of Waltham Forest is a fantastic and exciting place to work.
We are a highly ambitious borough. Driven by culture and the innate creativity of our residents, we have developed new and innovative ways to build our communities. Our Council is relentlessly resident-focused, insight-led, digitally driven and commercially minded; a Council focused on meeting the needs of our existing and future residents.
London Borough of Waltham Forest is one of the Mayor of London's Good Work Standard employers. This accreditation is a proof of our commitment to creating a healthy, fair and inclusive workplace. This includes fair pay and conditions, workplace well-being, skills and progression and diversity and recruitment.
The Council's preference is for online application. However, if you have a disability and are unable to complete an online application, please email recruitment@walthamforest.gov.uk so we can arrange an alternative application method.
About the role:
We have an exciting opportunity to join our Property and Delivery Team (LGC's Large Team of the Year award winner 2023) within the Place Directorate of Waltham Forest Council as the Schools Private Finance (PFI) and Asset Management (AMP) Contract Monitoring Officer.
Waltham Forest has responsibility for a diverse school's property portfolio, including 38 community-maintained schools and the management of three PFI contracts encompassing nine schools' expenditure of over £15m per annum.
As Private Finance Initiative and Asset Management Monitoring Officer, you will support the Senior PFI Contracts Manager in the delivery of the Council's Schools PFI Contracts. You will liaise with the day-to-day relationship with key stakeholders including School Business Managers, Head Teachers and Council services to ensure that FM services and works are completed to time, budget and quality standards. You will also support the Schools Asset Management and Compliance Manager, liaising with schools, technical partners and contractors to ensure that our schools estate remains in a good condition and working with other team members to ensure identified priorities are addressed.
The successful candidate will be experienced in undertaking asset management and PFI monitoring, preferably in a Local Authority or school-based setting and will be expected to work independently and as part of a wider team, delivering operational results whilst applying a continuing focus on improvement.
>> Click here to download the Role Profile <<
Key Responsibilities:
This is a busy and varied role, the post holder will be expected to:
- Have experience working on a PFI contract lifecycle, preferably within Local Government.
- Effectively monitor compliance-based workstreams to which the Council is the duty holder, including responsibilities around asbestos, fire risk and water risk with consideration to any changes to legislation and best practice.
- To be a primary contact for the day-to-day interface with schools, the project and Facilities Management (FM) contractors.
- monitor the performance of the FM contractors for the schools' PFI contracts; ensuring Waltham Forests PFI school buildings are maintained to a high standard, enabling educational services to be delivered without disruption.
- be an excellent communicator with negotiation and influencing skills, building and maintaining positive relationships between contractors, schools/colleagues with high levels of service delivery.
- Assisting with PFI protocols for all Variations / Authority Notice of Change across the three PFI contracts.
- To undertake School audits in partnership with the SPV to review standards.
- Manage the collation of monitoring information and the reporting processes for the PFI Manager.
- To assist the Schools Asset Compliance Manager in compiling information to monitor compliance across the school estate.
- To support with Schools Asset Management Audits, undertaking site visits and responding to general asset management questions.
- Understanding of good practice in contract management
- Excellent ICT skills, including utilising Microsoft Office products, particularly Excel (essential). Experience in Concerto or other similar asset management packages would be an advantage.
Qualifications and Requirements:
Educated to degree level, or NVQ Level 3 gained in the context of relevant professional development or relevant professional experience (D)
Terms and conditions:
Satisfactory declaration of interest;
This role is subject to safer recruitment practices as it involves work with children and/ or vulnerable adults;
Satisfactory DBS check;
How to Apply:
Interested candidates are invited to submit their applications online by pressing the 'Apply' button below. This includes a supporting statement that outlines to us how your skills and experience make you a good candidate for this vacancy.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Equal Opportunity Employer:
Waltham Forest is a diverse borough where diversity is valued and is integral to both, service delivery and employment of its staff. The Council is proud of its rich mix of communities and as the largest employer in the area, it works hard to respond to the changing needs of its population. We use our statutory duties on race, gender and disability equality and best practice in respect of age, faith and sexual orientation to ensure equality of opportunity in the workplace. The Council is committed to meeting its 4 equality objectives: - Promoting equality of opportunity - Opposing all forms of discrimination, intolerance and disadvantage - Ensuring our workforce reflects the diverse communities of Waltham Forest at all levels. - Providing fair, appropriate, accessible and excellent Services to all. Respecting Diversity is a core Council value.
To support the above and reduce the risk of bias in its recruitment activities, the council is operating an anonymous shortlisting process, which hides personal information that can identify individuals until their application has been considered for shortlisting. The council also operates a scheme whereby, for jobs graded up to and including scale SO2, internal candidates are considered first. This includes those candidates who self-identify as having a disability for the purposes of the Disability Confident scheme. For more information, please refer to our recruitment and selection policy.
We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below or feel free to discuss this during your interview.
For more information on the benefits of working for the Council, please visit https://www.walthamforest.gov.uk/jobs-and-training/find-jobs-and-other-opportunities/working-us.
Contact Information:
If you have any questions about this vacancy or the application process, please contact Angela Ferdinand-Sergeant, Schools Asset Management Team Leader, angela.ferdinand-sergeant@walthamforest.gov.uk
If you have any technical issues when trying to apply for this post, please contact our Recruitment Team via email at recruitment@walthamforest.gov.uk.
Click here for further information on the Human Resources recruitment privacy notice.