Personal Assistant

Personal Assistant

Right now there is a buzz about Waltham Forest. Bursting with culture, energy and opportunity, Waltham Forest is a place people want to live, raise a family and start a business. We are fundamentally changing the way we work, building relationships, connecting people, harnessing our unique opportunities and the power of new technology to create strong, sustainable and self-reliant communities – we currently have vacancies for Personal Assistants to Directors

Grade S01

We are looking for motivated and enthusiastic applicants to work as a Personal Assistant for a number of Directors. The ideal candidates will be a quick-thinker, a willing team member and able to adapt to changing priorities on a daily basis. They should be able to work with the utmost discretion and with a good awareness of political sensitivities.

As part of this team you will also help multiple directors across a range of service and cover different areas when required.  A flexible approach to workload with the ability to work under your own initiative, forward thinking and have the ability to demonstrate a really solid administrative experience is required.   Knowledge of the public service and policies are desirable but not essential.

We are looking for applicants who can prioritise competing workloads and remain flexible with a level head when under pressure.  You must be a confident communicator, able to liaise with Members, Directors and Partners – have the ability to draft reports and correspondence, be able to produce excellent, accurate minutes.  You will need to be familiar with a range of IT packages

Key responsibilities will include but are not limited to:

• Inbox management ensuring emails are responded to daily as appropriate
• Managing demanding diaries
• Management of emails, letters and phone calls - responding to or delegating as necessary on the Director’s behalf
• Secretariat of Team and Board meetings
• Organising internal/external events and meetings as requested
• Liaising with colleagues across directorates to ensure delivery of Management Boards key projects

You will report to the Executive Business Support Team Manager and will support the relevant Directors in parallel.  You will work as part of a dynamic team who support the Council’s management team.

PA experience is essential.